You’ve probably been there before—staring at a blank screen, unsure how to phrase an important letter of agreement. Maybe you’re lending money to a friend and need to keep the friendship smooth.
Perhaps you’re setting up a deal that needs clarity without sounding overly stiff. Or maybe you’re entering a business arrangement that deserves a straightforward yet thoughtful confirmation in writing.
That’s exactly why I’ve put together this thoughtful collection of 45 practical and genuinely helpful letter-of-agreement samples.
Each one is crafted to feel natural and human—not robotic or boring. They cover everyday scenarios like loans, payments, rentals, employment, and even sensitive matters like child custody and medical consultations.
Use these letters as they are, or adapt them to your own specific needs. The goal here is simple: to help you communicate clearly and confidently, maintaining trust and respect in any agreement you’re making.
Sample Agreement Letter 1: Personal Loan Agreement (Between Two Individuals)
Dear Alex,
I’m writing to clearly outline the details of our loan agreement to prevent any misunderstanding down the line. You’ve kindly offered to lend me $2,000 to help me manage my unexpected medical expenses. We both agreed I’ll pay this amount back in four equal installments of $500 each, starting next month, on the 15th.
We’ve always trusted each other, and I greatly appreciate your support in this difficult moment. You’re a lifesaver, honestly. Let’s keep a simple record of each payment for clarity’s sake.
I promise to respect our agreement and your generosity by honoring these terms fully.
Warmly,
Sam
Sample Agreement Letter 2: Service Agreement (Between Two Companies)
Dear Ms. Harper,
Thank you for choosing Creative Solutions to handle your digital marketing campaigns. As discussed, we’re excited to help your brand reach new heights through our social media marketing strategies.
To keep everything transparent, here’s a quick recap: our team will manage your Facebook, Instagram, and LinkedIn profiles, providing daily content and monthly performance analytics for a fee of $1,500 per month. Payments are due at the end of each month via direct deposit.
I assure you that we are fully committed to providing results that exceed your expectations and build a long-lasting professional relationship.
Sincerely,
Jason Edwards
Creative Solutions Inc.
Letter 3: Freelance Work Agreement
Hello Mia,
It’s wonderful working with you again! Just so we’re both on the same page, I wanted to quickly recap our agreement: You’ll design a new logo and branding material for my website. We’ve agreed on $750 total, with $250 upfront and the remaining $500 upon project completion.
We both know you’re brilliant at what you do, so I’m sure we’ll have no trouble aligning our vision quickly. Let’s plan for delivery in two weeks, and you’ll retain full rights to showcase this work in your portfolio.
I really appreciate your talent and look forward to seeing your amazing design.
Best,
Lucas
Letter 4: Partnership Agreement
Dear Hannah,
This note formalizes the great conversation we had about partnering on the café opening downtown. We’ll split costs, profits, and responsibilities equally. I’ll focus on daily operations and staffing, while you handle menu development and marketing.
We’ll jointly manage financial decisions and share responsibility for business outcomes. If either of us decides to step away, we’ll give the other at least 90 days’ notice and first right of refusal.
I deeply value your skills, creativity, and commitment, and I’m thrilled about this journey ahead together.
Yours excitedly,
Ella
Letter 5: Rental Agreement (Between Landlord and Tenant)
Hi Tom,
Thanks for meeting yesterday. As discussed, you’re welcome to move into the studio apartment at 22 West Avenue starting June 1st. Rent is $900 per month, payable on the 5th each month. I’ll handle water and trash; you’ll be responsible for electricity and internet.
We both agreed on a security deposit of one month’s rent, refundable after your stay pending no significant damage. Let’s ensure clear communication; if anything comes up, please reach out anytime.
I believe you’ll be a fantastic tenant, and I’m looking forward to a pleasant landlord-tenant relationship.
Best regards,
Sylvia
Letter 6: Agreement Letter for Sale of Vehicle
Hello Jacob,
Glad we could finalize the sale of my Toyota Corolla yesterday. To ensure clarity for both of us, here’s a quick rundown of our agreement: you’ve agreed to buy the car from me for $7,500, payable fully by March 20th. I’ll hand over the keys, registration, and all relevant documents once payment clears.
We both agreed that the car is sold “as is,” but you’re welcome to have it inspected anytime before purchase. Let’s stay in touch during the transaction, and please feel free to reach out if you have questions.
I appreciate your straightforwardness during this process and am confident you’ll enjoy the car as much as I did.
Best,
Olivia
Letter 7: Employment Agreement Letter
Dear Michael,
Welcome aboard! I’m excited to formally confirm our verbal discussion regarding your employment as Sales Manager at Premier Tech. Your start date is scheduled for April 1st, with an annual salary of $65,000 plus quarterly bonuses.
You’ll be expected to oversee sales operations, manage the sales team, and help us achieve our annual revenue goals. Both of us are clear about your probationary period lasting three months, after which you’ll be eligible for company benefits, including healthcare and vacation time.
I truly look forward to seeing the positive impact you’ll bring to our team.
Warm regards,
Rachel Thompson
HR Manager, Premier Tech
Letter 8: Consulting Agreement Letter
Hi Daniel,
It was great chatting yesterday. To recap, you’ve agreed to provide consulting services to help my firm streamline our internal processes. We’re looking at a project length of three months, starting May 1st. Compensation is set at $5,000 monthly, payable at the end of each month.
We both understand you’ll work independently but will meet weekly to discuss progress. All recommendations you provide will remain confidential, as agreed.
I’m genuinely impressed with your insights and can’t wait to see the results of your expertise.
Kind regards,
Sarah Evans
Letter 9: Non-Disclosure Agreement (NDA)
Hello Natalie,
Thanks for meeting today. Just putting our NDA into writing: you’ll be granted full access to our new software prototype for testing purposes, but agree to keep all details strictly confidential. You’ve agreed not to disclose any information to third parties or use it outside of this testing context.
The confidentiality clause remains in effect for two years from today, even if we decide not to collaborate further.
I trust your integrity completely, and I’m excited about your valuable feedback.
Warmest regards,
Justin
Letter 10: Roommate Agreement Letter
Hey Lily,
So glad we’re becoming roommates next month! To avoid potential awkwardness later, let’s briefly put our arrangement into writing. Rent is $1,200 monthly, split equally between us, due on the first of each month. Utilities and groceries are also shared evenly.
We’ve agreed to respect each other’s space, clean the apartment weekly, and always communicate openly if something feels off.
I honestly believe we’ll have a blast living together, and I’m excited for all the good memories we’ll make.
Cheers,
Grace
Letter 11: Agreement Letter for Payment
Dear Mr. Sullivan,
I appreciate the productive discussion we had yesterday regarding the outstanding payment of $3,500 for the catering services provided at your event. To confirm our mutual understanding, you’ve agreed to make this payment in full by the 25th of this month via bank transfer.
We both agreed that prompt payment would help avoid any late charges, and I’m confident that you’ll honor this timeline. If you encounter any unexpected challenges or delays, please communicate openly with me.
I genuinely value our relationship and look forward to continuing our collaboration in future events.
Warm regards,
Marissa Carter
Letter 12: Agreement Letter for Borrowing Money
Hi Jessica,
Thanks again for agreeing to help me out financially. Just to clearly outline what we discussed, you’ve agreed to lend me $1,000, which I’ll repay in four equal monthly installments of $250, starting on May 10th.
We both recognize the importance of trust and clear communication, especially among close friends. To ensure everything remains smooth, let’s keep a simple record each time I make a payment.
I deeply appreciate your kindness and support during this challenging period, and you have my word that I’ll honor our agreement without fail.
Sincerely,
Amanda
Letter 13: Agreement Letter for Employee
Dear Benjamin,
I’m pleased to confirm your employment at Swift Digital as our new Graphic Designer. Your start date is March 20th, and your initial annual salary will be $55,000, paid bi-weekly.
Your duties include developing creative concepts for campaigns, collaborating with the marketing team, and ensuring brand consistency. After three months, you’ll qualify for full benefits, including health coverage, paid leave, and professional development resources.
I sincerely believe you’ll bring significant value to our team and can’t wait to see your creativity in action.
Warm regards,
Rachel Green
HR Manager, Swift Digital
Letter 14: Agreement Letter for Loan
Dear Mr. Patel,
Following our conversation yesterday, I’m writing to formalize our loan agreement. You’ve generously agreed to lend me $5,000 to support my home improvement project. The agreed repayment schedule consists of ten monthly installments of $500 each, starting on April 1st, paid via electronic transfer.
We both agreed that there would be no interest charged, and payments will be recorded and confirmed each month.
I deeply appreciate your trust and assistance, and you have my full commitment to repay the loan exactly as planned.
With sincere gratitude,
Emily Clarke
Letter 15: Agreement Letter for Installment Payment
Hello Tyler,
Thanks for discussing the payment arrangement for the laptop you’re purchasing from me. Just to document clearly: you’ve agreed to buy it for $1,200, paying in three monthly installments of $400 each, starting March 15th.
I’ll release the laptop to you after receiving the initial payment, and we both agreed payments will be made promptly each month. Any delays should be communicated immediately to prevent confusion or frustration.
I appreciate your reliability, and I’m glad we could work out an arrangement beneficial to both of us.
Best regards,
Sean
Letter 16: Agreement Letter for House Rent
Hi Caroline,
It was lovely meeting you yesterday. To recap our conversation clearly, you’ve agreed to rent my house at 42 Brookside Lane starting April 1st, for a monthly rental of $1,450 payable by the 5th of every month. You’ll cover utilities except for water and trash services, which I’ll manage.
The lease term will initially be one year, and a refundable security deposit equivalent to one month’s rent is required upfront. Both of us agreed on regular communication to handle any maintenance issues promptly.
I truly look forward to having you as my tenant and hope you’ll feel comfortable and happy in your new home.
Warm wishes,
Laura
Letter 17: Agreement Letter for Payment of Land
Dear Mr. Jenkins,
Following our productive meeting, I’d like to formalize our agreement regarding your purchase of my land located at Greenfield Estates. We agreed on a total price of $25,000, payable in two installments: an initial payment of $10,000 due immediately and the balance of $15,000 within 60 days.
The title transfer will occur upon completion of the final payment. Both parties agreed to handle their own legal fees related to this transaction.
I am confident in our mutual trust and look forward to finalizing this sale smoothly.
Best regards,
Anthony Davis
Letter 18: Agreement Letter for Motorcycle Purchase
Hello Zach,
Great speaking with you earlier today. This letter confirms our agreement regarding your purchase of my Honda motorcycle. We’ve settled on $3,200 total, with you making the payment in full by March 22nd.
I’ll provide the bike along with all documents upon receipt of payment. The motorcycle is sold as-is, and you’re welcome to inspect it thoroughly before finalizing the transaction.
I genuinely enjoyed meeting you and feel confident that you’ll thoroughly enjoy the ride.
Best,
Marcus
Letter 19: Agreement Letter for Payment of Debt
Dear Sophia,
Thank you for openly discussing the repayment plan for the $2,500 debt owed. To summarize, we’ve agreed you’ll pay the outstanding amount in five installments of $500 each, starting from March 10th, payable every month thereafter.
Clear communication is vital, so if you encounter difficulty in making any payment, please notify me as soon as possible.
I appreciate your commitment to resolving this promptly and genuinely believe in your sincerity.
Warm regards,
Evelyn
Letter 20: Agreement Letter for Selling a Car (#1)
Hi Brandon,
Just putting into writing our discussion about my Ford Fiesta, which you agreed to purchase for $6,800. You’ve decided to pay the full amount by bank transfer no later than March 18th.
The car is sold as-is, but you’re free to perform any inspections beforehand. I’ll provide all necessary documents, keys, and service records upon receiving payment.
I enjoyed our interactions and am confident you’re getting a fantastic vehicle. Enjoy the car!
Warmly,
Oliver
Letter 21: Agreement Letter for Selling a Car (#2)
Dear Ava,
It was a pleasure meeting you yesterday and discussing your purchase of my Nissan Altima. You’ve agreed to buy the car for $9,000, paying half ($4,500) upfront and the remaining balance within 30 days.
The vehicle will remain in my possession until full payment is made, after which I’ll immediately transfer ownership and provide all documents and keys.
I sincerely appreciate your straightforward manner and look forward to completing this transaction smoothly.
Best regards,
Emma
Letter 22: Agreement Letter for Selling a Car (#3)
Hi Dylan,
Thanks again for choosing to purchase my Subaru Outback. As agreed, you’re purchasing it for $12,500, payable in two installments: $7,500 now and $5,000 within 45 days.
You can collect the vehicle upon initial payment, with the title transferred once full payment is completed. The car is sold as-is, and you’re free to perform any inspections beforehand.
I’ve truly enjoyed our interactions and know you’ll love driving your new Subaru!
Warm wishes,
Matthew
Letter 23: Agreement Letter for Website Development Services
Hello Sophia,
I’m thrilled we’re moving forward together on your website redesign project! This letter confirms the terms we discussed thoroughly yesterday. You’ve agreed to pay $2,500 in total, divided into two payments: an initial deposit of $1,250 payable immediately, with the remainder due upon project completion, targeted for May 20th.
My services include a complete redesign of your existing website, SEO optimization, mobile compatibility, and three revisions based on your feedback. Hosting and domain registration remain your responsibility, as we discussed. Should additional work be required beyond our initial scope, we’ll clearly communicate any changes and agree upon new terms before proceeding.
I’m excited to bring your vision to life and am committed to creating a site you’ll genuinely love. Your satisfaction is my priority, and I look forward to seeing your business thrive online.
Warm regards,
Liam
Letter 24: Agreement Letter for Photography Services (Wedding Event)
Dear Emily and Jacob,
Congratulations again on your upcoming wedding! I’m writing to confirm our detailed agreement for photography services on your special day, June 15th. You’ve selected the Gold package, priced at $3,800, which includes full-day coverage, two photographers, professional editing of 500+ high-resolution images, and a custom photo album delivered within eight weeks.
As agreed, payment will be split evenly: $1,900 due upon signing this agreement, with the remaining balance due two weeks prior to the event. If there are any unexpected changes or special requests, please let me know at least a month in advance so we can adjust accordingly.
I sincerely appreciate the trust you’ve placed in me, and I promise to capture your day beautifully and authentically.
Warmest regards,
Charlotte Reed
Letter 25: Agreement Letter for Home Renovation Services
Hello Mr. Anderson,
Thank you for choosing my company, RenovateRight, to handle your kitchen renovation. As discussed in detail during our meeting yesterday, the project cost will be $12,000. You’ll make payments in three installments: a $4,000 deposit immediately to begin work, a second payment of $4,000 halfway through, and the final $4,000 payment due upon completion, anticipated by June 10th.
This agreement covers labor, basic materials, demolition, installation of cabinets and countertops, painting, and clean-up services. We agreed that major appliances and specialized fixtures will be purchased by you separately. I’ll personally oversee daily operations and ensure work is completed to your satisfaction and on schedule.
I genuinely appreciate your confidence in my work and am dedicated to making this renovation as smooth and stress-free as possible for you.
Kind regards,
Nathan
Letter 26: Agreement Letter for Childcare Services
Dear Mrs. Bailey,
Thank you for trusting me with the care of your daughter, Ava. As we discussed, starting April 1st, I’ll provide childcare at my home weekdays from 8:00 AM to 4:30 PM. The agreed-upon monthly fee is $950, payable in advance on the 1st of each month.
This arrangement includes daily meals, educational activities, playtime, and regular updates to keep you informed about Ava’s progress. Should Ava require special care or supplies, you’ll provide them separately. If you need to adjust the schedule, please inform me a week in advance whenever possible.
I understand the significance of entrusting me with Ava’s care, and I promise a nurturing, safe environment for her every day.
Warmly,
Olivia Grant
Letter 27: Agreement Letter for Tutoring Services
Hi Mrs. Daniels,
Thanks again for choosing me to help Ethan improve his math and science grades. Starting March 10th, I’ll provide weekly two-hour tutoring sessions at your home every Thursday from 5:00 PM to 7:00 PM. We’ve agreed upon a rate of $40 per hour, totaling $320 monthly, payable at the end of each month.
Each session will focus on homework assistance, test preparation, and building Ethan’s confidence in these subjects. We’ll also do periodic reviews to ensure he’s steadily improving and reaching his academic goals. If any additional sessions or schedule changes become necessary, just let me know.
I’m excited about supporting Ethan’s academic growth and am committed to making each session productive and encouraging.
Sincerely,
Jasmine
Letter 28: Agreement Letter for Event Venue Rental
Dear Mr. Edwards,
It was wonderful meeting with you yesterday. As we finalized our discussion, you’ve agreed to rent our banquet hall, The Crystal Ballroom, for your corporate gala on May 12th. The rental fee is $3,000, payable in two installments: $1,500 immediately to secure the reservation and the balance two weeks before the event.
The rental includes access from noon to midnight, use of our tables, chairs, audio-visual equipment, and support staff to assist during setup and breakdown. You will arrange catering separately, but we’ll gladly coordinate with your vendors.
I’m excited to host your event and confident your guests will have a wonderful experience at our venue.
Warm regards,
Matthew Collins
Event Manager, The Crystal Ballroom
Letter 29: Agreement Letter for Landscaping Services
Hello Mrs. Foster,
I’m excited to work with you on transforming your garden space! To confirm our agreement clearly, my team will provide weekly landscaping services from April through September at your residence. Services include lawn mowing, trimming shrubs, seasonal planting, fertilizing, and maintaining flower beds.
We agreed on a monthly fee of $400, payable at the beginning of each month. Larger projects or additional requests outside our standard services will be discussed separately before undertaking.
I take great pride in creating beautiful outdoor spaces and promise attentive care and quality work every week.
Warmly,
Ryan Hudson
Letter 30: Agreement Letter for Catering Services (Corporate Event)
Dear Ms. Parker,
Thank you for selecting Gourmet Express to cater your annual company retreat on April 22nd. You’ve selected our Premium Buffet Package, serving 75 attendees, totaling $2,625. Payment terms include a 50% deposit ($1,312.50) due immediately to secure your booking, with the balance payable the day before the event.
Our agreement covers menu customization, professional serving staff, setup and breakdown, and necessary serving equipment. We also agreed to accommodate special dietary requests, provided we receive details at least two weeks prior to the event.
I truly appreciate your business and promise a delicious and memorable dining experience for your guests.
Warm regards,
Victoria Evans
Owner, Gourmet Express
Letter 31: Agreement Letter for Pet Care Services
Hi Mr. Henderson,
Thank you for trusting me to care for your dog, Buddy, while you’re away. Beginning March 25th, I’ll provide daily dog walking and feeding services during your two-week absence. We’ve agreed on a total fee of $300, payable upfront.
In addition to daily care, I’ll ensure Buddy receives plenty of attention, exercise, and companionship. I’ll also provide regular updates and photos so you can feel reassured about Buddy’s wellbeing.
I know Buddy means a lot to you, and I’ll make sure he’s safe, happy, and loved during your time away.
Warmly,
Angela Turner
Letter 42: Letter of Agreement for Child Custody
Dear Emily,
After careful discussion and thoughtful consideration, we’ve agreed to share joint custody of our daughter, Ava, following our separation. To clearly outline our arrangement, Ava will spend alternating weeks at each of our homes, transitioning every Sunday evening at 6:00 PM. Holidays and special occasions will be split evenly, ensuring Ava experiences meaningful time with both of us.
We’ve agreed to make decisions regarding Ava’s health, education, and extracurricular activities jointly, always prioritizing her best interests and emotional well-being. Open, respectful communication between us will be vital, and both of us commit to remaining cooperative, supportive co-parents.
I deeply appreciate your willingness to approach this sensitive situation with maturity and compassion. I’m confident our agreement will provide Ava the stability and happiness she deserves.
Warm regards,
Jacob
Letter 43: Letter of Agreement for Consulting Services
Dear Ms. Sinclair,
Thank you for entrusting me with providing strategic consulting services for your business, Thrive Marketing Group. As discussed in detail during our recent meeting, I’ll provide professional guidance focused on organizational restructuring, process improvement, and boosting profitability. Our agreement covers a six-month period beginning May 1st, with monthly compensation set at $4,000, payable on the last day of each month.
I’ll submit bi-weekly progress reports, facilitate monthly review meetings, and remain available via phone or email throughout the engagement period. If the scope of work expands beyond our original agreement, we’ll discuss and mutually agree upon any modifications beforehand.
I’m genuinely excited about this collaboration and fully committed to helping your company achieve significant, sustainable growth.
Best regards,
Olivia Bennett
Letter 44: Letter of Agreement for Employment
Dear Mr. Thompson,
I’m delighted to officially confirm your employment with Horizon Financial Services as our new Assistant Branch Manager. Your start date is scheduled for April 15th, with an annual starting salary of $68,000, payable bi-weekly. After completing your initial three-month probationary period, you’ll receive full employee benefits, including medical insurance, paid vacation, and performance bonuses.
Your responsibilities will include supervising daily branch operations, leading team meetings, managing customer relations, and assisting with staff training. Performance reviews will be conducted every six months to assess your progress and discuss opportunities for career advancement.
I believe your enthusiasm, professionalism, and skills will make you a valuable asset to our organization. I look forward to your positive contributions and future successes at Horizon.
Warmest regards,
Stephanie Martinez
HR Director, Horizon Financial Services
Letter 45: Letter of Agreement for Evacuation Site
Dear Principal Harris,
Following our recent meeting, this letter formally confirms our agreement that Lakeside Community Center will serve as an emergency evacuation site for your school, Maplewood Elementary, should an emergency arise.
As discussed, the community center agrees to provide shelter, basic supplies, and immediate care facilities during emergencies, such as severe weather events or evacuations due to safety concerns. The center will remain prepared at all times, ensuring readiness to accommodate your staff and students at short notice. We agreed to regularly review our emergency response plan together and conduct joint drills twice annually to ensure effectiveness.
Communication during emergencies will be coordinated directly between our offices to avoid confusion or delays. Both parties acknowledge the critical importance of preparation and collaboration for the safety of your students and faculty.
I greatly value our partnership in providing a secure environment and look forward to continued collaboration to protect our community’s children.
Sincerely,
Derek Collins
Director, Lakeside Community Center
